Refund Policy for 2024 – 2025 Academic Year
The Bursar's Office issues all refunds to students withdrawing from º£½ÇÉçÇø or taking an approved leave of absence. If you're withdrawing or leaving º£½ÇÉçÇø, please call or stop by to let us know. Doing so will help ensure that we get your refund to you as soon as possible.
Adjustments in Charges and Funding due to Leaves or Withdrawals
If a student withdraws or takes a leave of absence from the College during the semester, then tuition, room and board will be prorated according to the schedule below. Any º£½ÇÉçÇø grants, loans, or scholarships will be prorated according to the same schedule such that the percentage of charges applied is equal to the percentage of º£½ÇÉçÇø funds retained. º£½ÇÉçÇø fees are not refundable, including health service fees, student activity fees, visual arts fees, medical insurance, computer installment payment plans, late fees, leave of absence fees, dormitory fines, parking fines, library fines, and any other miscellaneous fines or charges.
Leave or Withdrawal Date Amount Charged
Leave or Withdrawal Date Amount Charged
The exception to the policy above is that housing and food plan fees will be refunded after the 10/22/2024 and 3/18/2025 point only if the withdrawal or the leave of absence occurs due to disciplinary action, medical hardship, or closure of all College residential housing. Under these circumstances, refunds of room and board will be calculated on a daily basis based upon the number of days that room and board are offered for the semester.
If a student is a recipient of Federal Title IV financial aid, a federal refund formula applies that measures the actual number of days enrolled during the semester. Federal student aid earned depends upon the percentage of the semester attended by the student. Refunds to those programs are required by federal law to be the first priority and must be returned in the following order: Unsubsidized Loan, Subsidized Loan, Federal Plus Loan, Federal Pell Grant, and Federal SEOG. A student is not eligible for a refund until all Federal Title IV programs and other scholarships are reimbursed as required and all outstanding balances with the College have been cleared.
There will be no refund of tuition or fees in the event that the College determines that all courses must move to a virtual format, all residential housing must close, or as a result of any other changes to programs or activities.
Adjustments to Housing and Food Charges with Continued Enrollment
The College will provide refunds of room and board under the following circumstances in which a student remains enrolled and has not withdrawn or taken a leave of absence.
The College will provide a full refund of room and board to any student who entered into an Agreement regarding Occupancy of Student Residence Housing and College Board – 2024-2025 Academic Year who notifies the College in writing (by contacting Residential Life and Housing at reslife@holycross.edu) on or before Monday, August 26, 2024 for the fall semester and on or before Monday, January 20, 2025 for the spring semester that such student will not reside in College housing at any time during that respective semester.
From Tuesday, August 27, 2024 until Monday, September 16, 2024, a student may elect to decide that she, he, or they will no longer reside in College residential housing during the 2024 Fall semester by sending a written notice to Residential Life and Housing at reslife@holycross.edu (reslife@holcyross.edu). From Tuesday, January 21, 2025 until Monday, February 10, 2025, a student may elect to decide that she, he, or they will no longer reside in College residential housing during the 2025 Spring semester by sending a written notice to Residential Life and Housing at reslife@holycross.edu. In such a case, the student will receive a prorated refund of room charges and the unused portions of meal plans based upon the number of days that room and board are offered for the semester as described above. Students who decide that they will no longer reside in College residential housing after the above dates will not receive a prorated adjustment to their room and board charges.
Students who are required by the College to vacate their College-provided housing before the end of the housing license period due to a closure of all residential housing will receive a prorated refund of room charges and the unused portions of meal plans based upon the number of days that room and board are offered for the semester. However, students who are approved to remain on campus despite the closure of residential housing because of an inability to depart will be responsible for room and board fees for the duration of their stay.